Privacy Policy

1. Definitions

Data: Collectively all information that you submit to WorkforceFlow AI Ltd via the Website or Services. This definition incorporates, where applicable, the definitions provided in applicable Data Protection Laws.

Cookies: A small text file placed on your computer or device by this Website when you visit certain parts of the Website and/or when you use certain features of the Website.

UK GDPR The retained EU law version of the General Data Protection Regulation ((EU) 2016/679) as it forms part of the law of England and Wales.

WorkforceFlow AI Ltd, we or us A company incorporated in England and Wales.

Website The website operated by WorkforceFlow AI Ltd and any associated sub-domains unless expressly excluded by their own terms and conditions.

2. Interpretation

In this Privacy Policy, unless the context requires otherwise:

• Singular includes plural and vice versa
• References to clauses include sub-clauses
• references to persons include companies, organisations and partnerships;
• “Including” means “including without limitation”
• Headings do not form part of this policy

Scope of this Privacy Policy

3.This Privacy Policy applies only to the actions of WorkforceFlow AI Ltd and Users with respect to this Website and Services. WorkforceFlow AI Ltd acts as the data controller under applicable Data Protection Laws.

4.For the purposes of applicable Data Protection Laws, WorkforceFlow AI Ltd is the “data controller”. This means that WorkforceFlow AI Ltd determines the purposes for which, and the manner in which, your Data is processed.

Data We May Collect

5.We may collect the following Data from you:

• Name
• Company name
• Job title
• contact information including email addresses and telephone numbers;
• Billing and payment details
• Business profile information
• Account login details
• Usage data
• IP address
• browser type and version;
• operating system;
• pages visited and interaction data;
• marketing and communication preferences
• cookies and tracking information.

How We Use Your Data

6.We may use your Data for the following purposes:

• providing and managing access to our Services;
• user authentication and account administration;
• generating quotations, invoices and workflows;
• customer support and service communications;
• analytics and service improvement;
• fraud prevention and security monitoring;
• complying with legal and regulatory obligations;
• marketing communications where permitted by law.

Legal Basis for Processing

7.We process your Data under one or more of the following legal bases:

• performance of a contract;
• compliance with legal obligations;
• legitimate business interests;
• consent, where require

Marketing Communications

8.Where legally permitted, we may send you marketing communications relating to our products and services.

• opt out at any time;
• unsubscribe using links provided in emails;
• contact us directly to withdraw consent.

Sharing Your Data

9.We may share your Data with:

• employees, contractors and professional advisers;
• cloud hosting and infrastructure providers;
• payment processors;
• analytics providers;
• customer support providers;
• regulatory authorities where legally required.

We will only share Data where necessary and subject to appropriate safeguards.

Cookies

17.This Website uses Cookies and similar technologies to improve user experience, provide essential functionality and analyse usage.

18.We may use the following categories of Cookies:

19.Before non-essential Cookies are placed on your device, you will be presented with a cookie consent mechanism.

• accept Cookies;
• reject non-essential Cookies;
• customise preferences.

You may withdraw consent at any time.